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With a Timely account, you can change your account general settings in many ways. For example, you can change your events calendar’s name, colours, timezone and more. In this post, you will learn all the steps to set up your Timely account.

You can start by accessing the "Settings" Tab on the left menu of your Timely dashboard.

1. Customizations to the Account General Settings

After you click in the Settings menu, you can edit the calendar settings on the panel on the right. You can edit:

 print screen of the TEXT

2. Calendar name

You can change the calendar name. Please keep the name under 1000 characters.

print screen of the edit Calendar name area

3. Language

print screen of the available languages in the dropdown menu

You can change the language of the calendar. At the moment the available languages are:

4. Payments Receivable

You can set up an account for receiving payments through your calendar. Currently we accept Paypal, Stripe and Square accounts.

 print screen of the Payments Receivable area where you can create an account for receiving payment through your calendar

5. Branding

You can choose an image for your dashboard icon and for your calendar logo. You can use the images already uploaded to the media gallery or you can add new ones by clicking the “Upload” button.

 print screen of the Branding area with a Dashboard icon and a Calendar logo uploaded images

6. Date & Time

If you need to change your calendar’s date and time, you can do that by changing the information in the “Date & Time” area. You can choose the date format and timezone.

print screen of Timely account general settings showing how to change date and time of your Timely calendar

7. Views

You can change the default settings of your calendar view. You can change the default view for either desktop and mobile. You can also set the maximum number of events that will be displayed per page. You can also remove or add buttons that will help your user navigate in your calendar.

8. Event Submission Form

You can add event form submission to your Public Calendar and allow users to post events that will be added to your calendar. You can set the permissions according to your needs.

9. Miscellaneous Settings

You can edit various miscellaneous settings. You can show your preferred location and choose to display filters.

If you choose to display filters then you will be able choose which customized filter will show up in your calendar.

You can also change the name of the “Tickets” button.

You can choose the Primary calendar URL and Event URL format.

You can show your prefered location and choose to display filters.

If you choose to display filters then you will be able to choose which customized filter will show up in your calendar.

You can also change the name of the “Tickets” button.

You can choose the Primary calendar URL and Event URL format.

print screen of the event opening in the same tab in the Timely Calendar Public Calendar

10. Relabelling

With a Timely account, you can relabel any word. You just need to choose the word you want to display with a different name and write the word for it’s replacement.

11. Search Engine Optimization (SEO) Options

You can choose to exclude your calendar from search engines indexing if you want to do so.

And for SEO purposes, you can also add your calendar description and your calendar keywords.

For more information on SEO Optimization, please refer to the Search Engine Optimization (SEO) Starter Guide.

12. Custom Domains

With a Timely account, you can customize your default URL. To learn how to do that, please check the How to Add a Custom Subdomain for your Calendar Help Page.

13. Save your Account General Settings

When you are done editing the settings, click the Save button.

print screen of the save button to record all the information that was changed

For more user guidance, please go to our Help Center. If you have any questions or need additional assistance, do not hesitate to contact us by opening a support ticket from your Timely account’s dashboard.

Follow these steps to change the language for your public calendar.

Navigate to Settings > Language- select your preferred language

Click on Public Calendar or navigate to your website calendar page and see the applied changes

https://youtu.be/huUdD9WY-h4"] If you are using Venues with address/locations, or the Maps View add-on, be sure you have entered your Google Maps API key in the Settings -- or it won't load.

  1. To get a Google Maps API key, click here and follow the instructions providedGoogle Maps API Key
  2. Click the "Get Started" button and follow the instructions to create an API key.
  3. When prompted for type, be sure to select "Embed".
  4. Copy your API key once you've created one.
  5. To enter your Google Maps API, navigate to your Calendar Dashboard > Calendar > Customize > Calendar Settings pane > Google Maps API Key > paste your API key > then click on the [Save] button. Enter Google Maps API Key WordPress

With a Timely account, you can set up a Front End Submission Form in the public view of your events calendar, and accept event submissions from your community and local partners. With this feature you can populate your website calendar with events hosted by other organizations effortlessly.

1. Creating a Front End Submission Form

Once you log into your Timely account, click on the "Settings tab" on the left menu on your dashboard. Then, in "General Settings", click on "Event Submission Form". The area will expand and you can click the “Enable event submissions form” to enable the feature.

print screen of the General Settings right panel with Event Submissions Form area not enabled

2. Additional Event Submission Form Set up Options

Once you have enabled the "Event Submission Form" in "General Settings", you will be able to see the following additional set up options:

print screen of the General Settings right panel with Front End Submission Form area enabled and additional set up options

3. Receiving Events Submissions from the Community

When you enable the Event Submission Form option, the public view of your website events calendar will show a new button “+ ADD EVENT” on the top, close to the current date.

print screen of the “+ ADD EVENT” button in the public calendar of events

3.1. Sign up / Sign in Requirement

When someone clicks on the “+ ADD EVENT” button on your website calendar, a popup box will open. For security reasons, event submitters must create an account with Timely to be able to submit events to your calendar.

print screen of the sign up popup where the submitter can create an account to add events to your public calendar

New event submitters will receive an email from us asking them to verify their email address to activate their account.

print screen of the email received by event submitters to verify their email address

If the event submitter already has a Timely account, he or she just needs to sign in to the application.

3.2. Submitting Events through the Front End Submission Form

After successfully signing in, a front end submission form will open in the screen. with the option to add information to the event that will be submitted. Some fields are mandatory and will be highlighted in red in case the information is missing.

print screen of the front end submission form in the public events calendar

Once the event details are filled out and the event submitter press the "Submit Event" button, a "Thank you for your submission" message will appear on the screen, confirming the event was submitted to the events calendar owner.

4. Approving New Event Submitters

When a new user signs up to your events calendar as an event submitter, you will receive a notification by email. You can then login into your Timely account and approve or reject the new event submitter. You can also choose to automatically approve all events submitted by that particular event submitter.

print screen of Timely dashboard to approve or reject a new event submitter

5. Managing your Event Submitters

To manage your event submitters, in your Timely account, click on the "Settings tab", and then the "Submitters tab". There, you will find information about all your submitters, and be able to change properties for each of them, individually.

5.1. List your Event Submitters

You can list your submitters by their statuses. Just click on the desired option, and the list will be filtered accordingly. The list options are:

5.2. Edit your Event Submitters' Information

To edit any event submitter's profile, place the cursor over the selected submitter, and then click on the Edit option.

print screen of the submitters list with the Edit option highlighted

A panel will open on the right side of your screen. You will be able to see the submitter's First Name, Last Name and Email, but cannot change this information. Only the event submitter can change these fields.

The fields you will be able to change are the following:

a) Role / Permissions:

* Be careful when changing permissions because you turn a submitter into an administrator of your calendar, with full permissions.

b) Status

* The pending status is only available when the submitter creates an account using the Public Calendar and you need to decide whether you will approve or reject this submitter.

c) Automatically approve all events from this submitter

* To enable this option, disable the “Automatically approve new events submitted” setting under the Event Submission Form section in general settings.

print screen of the event submitter edit options

5.3 Delete an Event Submitter

To delete a specific event submitter, place the cursor over the selected submitter, then click on the Delete option.

print screen of the submitters list with the Delete option highlighted

A popup will open for you to confirm the decision. Click the Delete button to confirm, or the Cancel button to go back to the list of event submitters.

print screen of the popup to confirm the deletion of a submitter

For more user guidance, please go to our Help Center. If you have any questions or need additional assistance, do not hesitate to contact us by opening a support ticket from your Timely account’s dashboard.

What is a custom subdomain?

Custom subdomain is a unique branded domain name that identifies a separate page or section of a website. It is an extension of your main domain, but with its own unique content. Custom subdomains are mostly used when you already have a website and want to separate your site's content into distinct sections.

Why should I use a subdomain for my calendar of events?

Having a custom subdomain for your Timely's events calendar is a great way to add SEO (search engine optimization) value to your site and receive credited site traffic from your events back to your root domain.

Instead of embedding a javascript code into your page, you will simply link to your custom subdomain (ie. events.mydomain.com). Thus, all your event URLs will be based on this subdomain. This means that search engines will index your calendar's subdomain URL and every single event URL as well, giving you increased search engine back-links and increased SEO value.

How to set up a subdomain?

Step 1: Create the DNS Entry

If you want to use a custom domain for your calendar, first you have to add a new DNS entry at your domain name registrar's control panel. The DNS entry should be a CNAME of " appcd.time.ly".

Here is a generic example:

Let's say your domain name is mydomain.com, and you want to use the subdomain "events" to display your calendar. The DNS entry would look like:

events.mydomain.com 3600 IN CNAME  appcd.time.ly.

Here is a general example of what it might look like at your domain name registrar:

print screen for new DNS record to add a custom subdomain for your calendar

Godaddy Example:

print screen of GoDaddy dashboard to add a custom subdomain for your calendar

Specific Instructions:

Step 2: Add the Custom Subdomain

At your Timely's account dashboard, navigate to Calendar Settings > General tab> Custom Domains. Then, enter your subdomain and click on the Save button.

print screen of Timely's dashboard to add a custom subdomain for your calendar

NOTE: It takes a while for the DNS record to be published. You will have to wait a few minutes or hours, depending on your DNS server

In this post you will learn how to set up your Timely account design settings. You may want to customize the design of your calendar for the following reasons:

With the Design Setting on your Timely dashboard, you can set up different design customizations for your event calendar, strengthening your brand.

print screen of timely dashboard account design settings

Always remember to click the “Save” button to record your new personalized calendar design settings. If you do not wish to save the changes you’ve made then click the “Reset” button.

print screen of timely dashboard account design settings save and reset buttons

1. Calendar Themes

Choose one of our available calendar themes:

Default – the default Timely theme for your calendar.

print screen of timely public view calendar default view

Night – a beautiful and functional dark theme for your calendar. It enables low contrast, reducing eye strain, and facilitating use in low-light environments.

print screen of timely public view calendar night theme

Naos – in this template, when you click on the event post from the public view of your calendar, the event popup displays the event description in a narrower box. In addition, the title and the event date appear in a row on top of the other details of the event.

print screen of timely public view calendar naos theme

Next, click the “Save” button to record your new personalized calendar design settings.

 

2. Calendar Font Settings

If you want to add a font that is not available by default, you can add a custom font with Google Fonts or Typekit fonts. You can do that your calendar, events’ title and for the slider. 

Follow the instructions on your dashboard. First, choose the font you want to use as the calendar’s default font. Second, paste the URL in the “Font URL” box. Third, set the font name to be used for each section to override the default font.

print screen of timely dashboard calendar font settings

Lastly, click the “Save” button to record your new personalized calendar design settings.

 

3. Calendar Custom Colors

Customize the look of your calendar by changing the colors used in the different calendar views. 

You can choose the colors by clicking on the desired option. A color picker box will appear allowing you to pick your color. You can either drag the colour selector or type the hex code of the desired color on the appropriate box. Moreover, you can click on the “Restore Default” button to restore the color from the original template.

print screen of timely dashboard calendar color settings

The customization options are the following:

Then, click the “Save” button to record your new personalized calendar design settings.

 

4. Calendar Custom Metadata

This advanced option allows you to customize metadata to the head section of your calendar to improve your calendar’s SEO.

You can change it for your standalone (your calendar hosted on time.ly) and your embedded calendars (iFrame and SSE embed). This feature is particularly useful for clients who want to show calendars in a distinct way on different webpages. For example, one calendar format and design on their main website and another on landing pages.

print screen of timely dashboard custom metadata settings

If you wish to have the same metadata for both standalone and embedded calendars, you only need to fill the first box and leave the “Embed Customization” checkbox unchecked.

If you check the “Embed Customization”, a second box will appear and you will need to add custom metadata. By doing that, the embed calendar will have different metadata than the standalone calendar.

Then, click the “Save” button to record your new personalized calendar design settings.

 

5. Calendar Custom Sections

Custom header and footer sections allow you to place text, image, or ads at the top or bottom of your calendar.  You can do this for your standalone calendar (hosted on time.ly) and your embedded calendars (iFrame and SSE embed). 

If you wish to have the same customizations for both standalone and embedded calendars, you only need to fill the first two boxes and leave the “Embed Customization” checkbox unchecked.

If you check the “Embed Customization”, two more boxers will show and you will need to add custom code to each one. By doing that, you will be able to customize the embed calendar differently than the standalone calendar.

print screen of timely dashboard calendar custom settings

Next, click the “Save” button to record your new personalized calendar design settings.

6. Calendar Custom Style Sheet

Custom style sheets give you more control for styling your calendar. You can change only some small parts of your calendar’s look and feel or change it completely with the help of CSS. You can do this for your standalone calendar (hosted on time.ly) and your embedded calendars (iFrame and SSE embed). 

print screen of timely dashboard custom style sheet settings

If you wish to have the same custom style sheets for both standalone and embedded calendars, you only need to fill the first box and leave the “Embed Customization” checkbox unchecked.

If you check the “Embed Customization”, a second box will appear and you will need to add a custom style sheet. By doing that, the embed calendar will have a different custom style sheet from the standalone calendar.

Please remember to add custom styles to classes that start with a “timely-” prefix, those classes are more likely to remain the same with every new release.

Always remember to click the “Save” button to record your new personalized calendar design settings. If you do not wish to save the changes you’ve made then click the “Reset” button.

7. What to do next?

Once you’ve finished the design customization of your calendar, you can go ahead and create a new eventimport events or embed your calendar on your site.

For more user guidance, please go to our Help Center. If you have any questions or need additional assistance, do not hesitate to contact us by opening a support ticket from your Timely account’s dashboard. 

 

Learn how to embed your calendar into your website to display your events.  

Timely's applications can be embed on many website content platforms, including HTML, WordPress, SquareSpace, BigCommerce, Weebly, Joomla, Tumblr and Drupal.

You can either watch this short training video, or review the step by step description below. Your choice!

1. Embed Code

Click on the </> Embed Code shortcut on the top right of your dashboard in order to get access to your calendar’s embed section.

print screen of embed code settings to embed your calendar

2. Advanced Settings

From the Type dropdown, make sure you have selected the” Calendar“. Under the Advanced Settings modify any necessary changes, including the Date range and Default view of your calendar

print screen of advanced settings to embed your calendar

3. Using Filters

If you wish, under the Filters tab, you can filter down the calendar view by displaying only some certain events, instead of displaying the entire calendar.

print screen of filters settings to embed your calendar into your website

4. Embed your Calendar into your Website

Once all the necessary changes are done, Copy the Widget code and paste it into your website page. 

For advanced calendar embedding options, check our posts on how to customize server side embedding or add a custom domain.

For more user guidance, please go to our Help Center. If you have any questions or need additional assistance, do not hesitate to contact us by opening a support ticket from your Timely account’s dashboard. 

Once you got your event settled, start selling tickets the right way.

Timely's Customized Server Side Embedding (SSE) Plugin is recommended for websites that are extremely serious about SEO (Search Engine Optimization). The SSE helps to make your events discoverable on search engines.

1. Types of Calendar Embedding

A calendar can be embedded to a website in two ways - buy injecting an iframe or by pulling the calendar from the server of the website (SSE).

1.1 JS/IFRAME:

Snippet code generated in the dashboard creates an iframe and loads a calendar inside. It also loads embed.js that acts in the scope of the webpage and communicates with the iframe by cross-window messaging. Such embedded calendars act independently from the website and it can't have any conflicts with its JS and CSS. The only exception is embed.js.

1.2 SERVER-SIDE EMBED (SSE)

A calendar can be embedded directly in the website's server. Either a snippet code provided by Dashboard, a special WP plugin, or some custom solution can be used. Snippet example in Dashboard is in PHP.

In order for Angular (web application framework) to successfully initialize on the Website, it forces to load all the modules, otherwise, it will not know where to load them from. As SSE-calendar becomes a part of the webpage, some JS and CSS conflicts are possible.

Currently, JS will be broken if there's already another Angular installation on the page. Even if JS is broken or switched off, the calendar will be displayed, and events will be clickable, as due to SSR it is all rendered on the server first.

An exclusion, the view that will not be shown is Posterboard - which requires some calculations in the browser, as it depends on image sizes.

3. Customized Server Side Embedding for WordPress

If you are a WordPress user, once the plugin is installed and activated, it is accessible under the WordPress Admin dashboard > Settings > Timely SSE.

Go to Timely SSE Settings page, go ahead and add your Timely Calendar (URL) which starts with "https://calendar.time.ly/.....", Set the default view and calendar page path, something like calendar-page. Once the changes are saved, you can view your SSE calendar along with its single page event details on your website.

Note: If you are using Al1EC plugin, please make sure it is disabled, otherwise it could cause a conflict and error.

If you use other Content Management Systems, the provided embedded code will need to be placed in a PHP file, then uploaded to your website via an FTP program, or through a File Manager program such as the one available in Cpanel. Then on the page, you are going to display the calendar, make sure you have included the following line "  echo $calendar;"

If you would like to take advantage of the SSE option, please contact Timely at customersuccess@time.ly and request about Timely SSE Option. The SSE is available as a plugin for WordPress users and also as a stand-alone PHP code for other Content Management Systems.

Once you’ve decided which type of calendar embedding you want to use, go ahead and embed your calendar into your website or add a custom domain

For more user guidance, please go to our Help Center. If you have any questions or need additional assistance, do not hesitate to contact us by opening a support ticket from your Timely account’s dashboard. 

Follow these steps to assign other users to your calendar as Admins, Editors, and Authors.

Navigate to Settings > Users- click on the green button in order to add a new user After the invitation is sent to your users and they signed up for Timely calendar, they would need to login with their email address. When they login to their dashboard, by clicking on their profile icon on top right corner, they need to switch between their own calendar and the calendar they got invited to.

With a Timely account, you can edit the confirmation email your customers receive when they rsvp or buy an event ticket from you. You may want to be able to customize this email template to elevate your brand and improve your customer experience.

Customizable Event Confirmation Email Templates

In your account dashboard, click on “Settings”, then on “Templates”. You have the option to customize your RSVP and your Tickets email templates. 

There are four types of templates you can edit:

Choose which template you want to customize and click on the “Edit” button. Then, a box will open and you will be able to edit your email template.

print screen of the RSVP Template edit option in the Email Templates section of Timely's dashboard
Print screen of the Email Templates edit page, in Settings page of Timely's dashboard

Customize your Email Subject Line

Timely allows you to customize your email template subject. To change the default fields, simply click on the Email Subject Line field and change the text accordingly. In the first version of the Email Templates the only dynamic field that can be added to the Email Subject Line is the Event Title. We plan to add more dynamic variables in the next feature update.

print screen of the Email Subject fields in the Email Templates section of Timely's dashboard

Customize your Email Content

Timely allows you to customize your email template content in a variety of ways, from changing the default fields to adding your own custom text. 

You change the following sections of the email template:

You can also insert or edit a hyperlink using the Insert/edit link button, next to the underline button in the editing toolbar.

When you click the button a box will appear and you can add the following properties:

print screen of the Insert link box that opens when you click on the Insert/edit link

For example, to add a link to Timely’s Event Management Software web page in a new window, you can set the properties to:

To change the default fields, simply click on the Dynamic fields dropdown menu in the area you want to edit.

RSVP and Ticket Email Template Dynamic Fields

Dynamic fields are a feature that pulls information directly from your database, and populates your email template automatically, instead of typing them out every time. 

You may want to use dynamic fields to quickly pull in your clients’ contact details, such as name and email address, or your event details, like event title, date and location. Usually, dynamic fields are used to personalize standard messages.
The example below shows the Content Header Dynamic fields options:

print screen of the Dynamic Fields Dropdown box opened in the Email Templates section of Timely's dashboard

And here is how the dynamic fields look like after being added to the content area:

print screen of the dynamic fields inside the Header editing box  in the Email Templates section of Timely's dashboard

Dynamic Fields Description

General information

Field CodeField NameDescription
addToCalendarAdd to CalendarWhen this hyperlink is clicked by a user, the event is added to their own calendar 
calendarIconCalendar IconThe image icon for the calendar where the tickets were purchased or RSVP'd.
calendarLogoCalendar LogoThe image logo for the calendar where the tickets were purchased or RSVP'd.
calendarTitleCalendar TitleThe title of the calendar where the tickets were purchased or RSVP'd.
calendarUrlCalendar URLThe website address of the calendar where the tickets were purchased or RSVP'd.
eventTitleEvent TitleThe title of the event where the tickets were purchased or RSVP'd.
eventDateEvent DateThe date of the event where the tickets were purchased or RSVP'd.
eventURLEvent URLThe event URL or link where individuals can RSVP or purchase tickets to the event. 
quantityQuantityThe total number of tickets purchased or RSVP'd.
venueTitleVenueThe name of the Venue where the event will take place.
venueAddressVenue AddressThe address of the Venue where the event will take place.
venueWebsiteVenue WebsiteThe URL of the Venue where the event will take place if it is an online event, or the URL where you can find information online about an event.
venueCityVenue CityThe City of the Venue where the event will take place.
ticketCustomFieldsTicket Custom Fields

Any extra field added to the Ticket or RSVP template will be listed in the email in the following format:

Ticket: John Doe
E-mail: jondoe@fakemail.local
First question Answer for first question
Second question Checked

Ticket: Jane Doe
E-mail: janedoe@fakemail.local
First question Answer for first question
Second question Not checked

customerFirstNameCustomer First NameThe first name of the customer who purchased or RSVP'd.
customerLastNameCustomer Last NameThe last name of the customer who purchased or RSVP'd
customerEmailCustomer EmailThe email of the customer who purchased or RSVP'd.

 RSVP only

Field CodeField NameDescription
rsvpCodeRSVP NumberThe unique number generated by the system regarding the RSVP of the event.
rsvpDateRSVP DateThe date when the customer RSVP'd to the event.

Ticket only

Field CodeField NameDescription
orderCodeOrder NumberThe unique order number generated by the system regarding the purchase of the event.
orderDateOrder DateThe date when the customer purchased the event.

Email Template Test and Preview

After editing your event confirmation email template, you can send a test email to see how your edits look. Type a valid email address on the box and then click on the “Preview Newsletter” button. 

print screen of the 

Then check your inbox to preview a live version of your email template.

Saving, Cancelling or Restoring your Email Template

After you’ve made the appropriate changes to your rsvp or ticket email template, click the “Save” button to save your work. 

print screen of the Save button highlighted with a green rectangle

If you decide to discard the changes you've made to the template, just click on the cancel button and none of the last changes will be recorded.

While you are editing an email template, you can click the “Restore Default” button. This command will erase all the changes made and return the email to the original template provided by Timely. Caution: this option will erase all the content previously modified.

If you have any questions or need additional assistance, please do not hesitate to contact us by opening a support ticket from your Timely account’s dashboard. 

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