With a Timely account, you can change your account general settings in many ways. For example, you can change your events calendar’s name, colours, timezone and more. In this post, you will learn all the steps to set up your Timely account.

You can start by accessing the "Settings" Tab on the left menu of your Timely dashboard.

1. Customizations to the Account General Settings

After you click in the Settings menu, you can edit the calendar settings on the panel on the right. You can edit:

 print screen of Timely event management software general settings

2. Calendar name

You can change the calendar name. Please keep the name under 1000 characters.

print screen of the edit Calendar name area

3. Language

print screen of the available languages in the dropdown menu

You can change the language of the calendar. At the moment the available languages are:

4. Payments Receivable

You can set up an account for receiving payments through your calendar. Currently we accept Paypal, Stripe and Square accounts.

 print screen of the Payments Receivable area where you can create an account for receiving payment through your calendar

5. Branding

You can choose an image for your dashboard icon and for your calendar logo. You can use the images already uploaded to the media gallery or you can add new ones by clicking the “Upload” button.

print screen of the Branding area with a Dashboard icon and a Calendar logo uploaded images

6. Date & Time

If you need to change your calendar’s date and time, you can do that by changing the information in the “Date & Time” area. You can choose the date format and timezone.

print screen of Timely account general settings showing how to change date and time of your Timely calendar

7. Views

You can change the default settings of your calendar view, and the default view for either desktop and mobile. You can also set the maximum number of events that will be displayed per page, and remove or add buttons that will help your user navigate in your calendar.

print screen of the area where you can customize the default view for your Timely Calendar

8. Event Submission Form

You can add an event form submission to your Public Events Calendar and allow users to submit events that will be added to your calendar. You can set the permissions according to your needs. For detailed instructions on how to use this feature, please check the user guide How to Set Up a Front End Submission Form.

print screen of the area where you can set the Event Submission form for your calendar users

9. Miscellaneous Settings

In the miscellaneous settings you can edit various miscellaneous settings, such as:

print screen of the area where you can set miscellaneous settings for your Timely Calendar

10. Relabelling

With a Timely account, you can relabel any word. You just need to choose the word you want to display with a different name and write the word for it’s replacement.

print screen of the area where you can relabel information in your Timely Calendar

11. Search Engine Optimization (SEO) Options

You can choose to exclude your calendar from search engines indexing if you want to do so.

And for SEO purposes, you can also add your calendar description and your calendar keywords.

For more information on SEO Optimization, please refer to the Search Engine Optimization (SEO) Starter Guide.

print screen of the area where you can alter you Timely Calendar SEO options

12. Custom Domains

With a Timely account, you can customize your default URL. To learn how to do that, please check the How to Add a Custom Subdomain for your Calendar Help Page.

print screen of the custom domains option

13. Save your Account General Settings

When you are done editing the settings, click the Save button.

print screen of the save button to record all the information that was changed

For more user guidance, please go to our Help Center. If you have any questions or need additional assistance, do not hesitate to contact us. Alternatively, you can open a support ticket from your Timely account’s dashboard.

With a Timely account, you can add users and give them different permissions depending on their roles in your organization. This way you can manage and optimize all events that are added to your Calendar.

Follow these steps to create user accounts:

Navigate to Settings > Users and click on the green button in order to add a new user. It is necessary to enter the name and surname, email address, and specify the user role.

The roles have different accesses within the calendar. Available roles are:

print screen of the add users settings on Timely dashboard

First, the new users will receive an invitation by email. Then they will need to create an account with a password, and then login. After logging into Timely dashboard, the new users will need to click on their profile icon on the top right corner. Because of that, they need to switch between their own calendar (if they had one) and the calendar they got invited to.

Moreover, if you need extra user guidance, please go to our Help Center. If you have any questions or need additional assistance, do not hesitate to contact us. Alternatively, you can open a support ticket from your Timely account’s dashboard

With a Timely account, you can change the language on your public calendar in order to showcase your events calendar in another language other than your Timely dashboard's language.

1. Languages Available

You can choose among 14 different languages to optimize your users experience. The languages currently supported are:

  1. Arabic
  2. Danish
  3. Dutch
  4. English (UK)
  5. English (US)
  6. French
  7. German
  8. Italian
  9. Japanese
  10. Korean
  11. Portuguese
  12. Spanish
  13. Turkish
  14. Swedish

2. Changing the Language

To change the language of the public interface of your events calendar, navigate to Settings > General > Calendar language

print screen of the calendar public language settings

Click the drop-down menu under Calendar language, and select one of the languages available. After clicking the Save button, the selected language will be applied to your public calendar. 

If you would like your website visitors to be able to choose the language of the calendar, you can check the "Show language button in toolbar" option.

print screen of the calendar public language button in toolbar

Note that this option will not change the language of your Timely account dashboard. To do so, please see the post How to Change the Language of your Timely Dashboard.

For more user guidance, please go to our Help Center. If you have any questions or need additional assistance, do not hesitate to contact us. Alternatively, you can open a support ticket from your Timely account’s dashboard.

With a Timely account, you can not only change the language of your public calendar, but also change the default translation of specific words on the Public View of your own event calendar. You can do that directly from your Timely dashboard without any coding required. In this post you will learn how to add custom translations to your calendar.

1. Download the Calendar Language File

Before adding a custom translations to your public calendar, you need to download the calendar language file.

First, login into your Timely account, and go to Settings in the main left menu. Then click on the Calendar language drop-down menu in the right column.

print screen of Timely event software dashboard highlighting where to find the calendar language menu

Open the Custom translations settings, and click the Add language on the drop-down menu.

print screen of Timely dashboard showing where to click to add a custom translation to your calendar

Select one of several already added languages. Under Actions, three icons will appear: (1) white download icon; (2) green upload icon; and (3) red delete icon.

screen shot of Timely dashboard with custom translations download, upload and delete options

After that, click the white icon to download the language file in CSV format. You can open the file with Notepad++ or a similar tool. You can also use Excel to open the file. Keep in mind that Excel sometimes change the format when saving, making it impossible to upload the file.

2. Editing the Language File with your Custom Translations

When you open the language file, you will see a list with all the words available in your public calendar. Search the word you want to customize the translation. When you find it, you will see that there are two words in quotes.

Then, add your custom translation as a third word after the two existing ones. The third custom translated word must also be in quotes. See the example in the image below:

print screen of the language CSV file opened with Notepad

Repeat the same procedure for all the words you want to customize the translation. Next, save the file.

3. Upload your Custom Translations

After saving your changes, upload the new language file to your calendar using the green icon. A small green check icon next to the language title will indicate if you have imported the file correctly.

screen shot of Timely dashboard custom translations upload options

To see the changes on your calendar, don't forget to set the default language in the settings.

print screen of the custom translation settings and an option with which it is possible to set the default language

Important: If you were previously using Relabeling, and want to use custom translations instead, please delete all labels to avoid overlapping.

4. Deleting a Custom Translation

In addition to downloading and uploading custom translations, you can also delete custom translations files from your Timely dashboard. You may want to delete a custom translation in case it is no longer updated or was uploaded by mistake, for example.

To delete a custom translation, just click on the red action button next to the language. The file will be deleted immediately.

screen shot of delete action to remove a custom translation from the calendar

For more user guidance, please go to our Help Center. If you have any questions or need additional assistance, do not hesitate to contact us. Alternatively, you can open a support ticket from your Timely account’s dashboard

With a Timely account or the Maps View add-on, you can showcase your events and their locations on a map embed on your website or mobile app. To retrieve data from Google Maps, you will need a Google Maps API Key. Learn how to correctly set it up in this post.

1. What is a Google Maps API Key?

A Google Maps API key is a unique identifier code that is used by Google to display a map on your website or mobile app, and track how often it is viewed.

Please note that you will need a license from Google. Google Maps Platform offers a monthly map loads credit for Maps, Routes, and Places free of charge. Therefore, depending on your usage, you may or may not incur costs from Google. To learn more, see Google Maps' Billing Account Credits.

2. Which Countries Does the Google Maps Platform Cover?

Google is constantly pushing new map data out and increasing their international coverage. Consult the Google Maps coverage data for the latest coverage information. You can use the keyword search box at the top of the table to search for a specific country / region. Please note that coverage data can change, so you should consult often.

3. How Do I Get a Google Maps API Key?

To get a Google Maps API key, click here and follow the instructions provided by Google.

print screen of Google Maps API Key instructions from Google

If you encounter any problems to get your API Key, please contact Google Maps Platform Support and Resources for information about available support options.

4. How Do I Connect my API Key to my Timely Account?

After getting the API Key, copy it and then follow these steps on your Timely account dashboard:

  1. In your Timely dashboard, go to Settings > General;
  2. Expand the Views option;
  3. Scroll to the last option on Views option: Google Maps API Key;
  4. Paste the API number you copied; and
  5. Click on the Save button.
print screen of the Views settings and Google maps API key field

Be sure you have entered your correct API key in the Settings -- or the map view won't load.

For more user guidance, please go to our Help Center. If you have any questions or need additional assistance, do not hesitate to contact us. Alternatively, you can open a support ticket from your Timely account’s dashboard

With a Timely account, you can easily embed an events calendar into your website to display events online. Once the calendar is embedded, all changes made to your published events are updated automatically on your website. Learn all the steps to embed it on your site in this article. 

Timely's event platform can be embed on any public or private website or mobile application. It works perfectly with many website content platforms, including HTML, WordPress, SquareSpace, Wix, Shopify, BigCommerce, Weebly, Joomla, Tumblr and Drupal.

For general instructions on how to embed a Timely calendar of events on your site, you can either watch this short video tutorial, or review the step by step description below. Your choice!

1. Embed Code

Click on the Embed Code shortcut on the top right of your dashboard in order to get access to your calendar’s embed section. From the Type dropdown menu, make sure you select the Calendar option. 

print screen of embed code settings to embed your calendar

2. Advanced Settings

Under Advanced Settings, modify any necessary changes, including the Date Range and Default View of your calendar.

print screen of advanced settings to embed your calendar

3. Using Filters

If you wish, under the Filters tab, you can filter down the calendar view by displaying only some certain events, instead of displaying the entire calendar.

print screen of filters settings to embed your calendar into your website

4. Embed the Calendar on your Website

Once all the necessary changes are done, copy the Widget code and paste it into your website page. See below detailed instructions for WordPress, SquareSpace, Weebly, Wix and Drupal websites.

For instructions on how to embed your calendar on all other content management systems (CMSs) or mobile applications, please contact support.

4.1. WordPress Websites

For WordPress users, please follow the detailed instructions below:

1. Log in to your WordPress dashboard.

2. Click Pages, from the navigation menu.

3. Choose the page you want to edit, and you’ll be directed to the WordPress visual editor.

print screen of WordPress dashboard

4. Click on the block inserter tool next to the content area where you want to place the calendar, and select Custom HTML block:

print screen of WordPress Block options

5. After adding the Custom HTML block, paste the previously copied Timely embed code into the Write HTML... field:

print screen of WordPress Custom HTML block

6. Update the changes and the calendar will appear on your WordPress page.

print screen of WordPress visual editor

 

4.2. SquareSpace Websites

For SquareSpace users, please follow the detailed instructions below:

Squarespace All plans:

1. Log in to your Squarespace account.

2. In the Home menu, click Pages.

3. Select the page you want to edit and click Edit in the top-left corner.

4. Hover over the section where you want to add the block, click an insert point and select Embed from the menu.

print screen of SquareSpace insert points
5. Enter the URL of the item you're embedding. In other words, your Timely's standalone calendar link. Example: https://events.timely.fun/xxxxxxx/posterboard
 
print screen of SquareSpace embed options

6. Save the changes and the calendar will appear. If you still don't see the calendar, try logging out of Squarespace.

 

Squarespace Business and Commerce plans

1. Log in to your Squarespace account.

2. In the Home menu, click Pages.

3. Select the page you want to edit and click Edit in the top-left corner.

4. Hover over the section where you want to add the block, click an insert point and select Code from the menu.

print screen of SquareSpace code option

5. Add your Timely embed code in the text field.

print screen of SquareSpace embed code option

6. Save the changes and the calendar will appear. If you still don't see the calendar, try logging out of Squarespace.

4.3. Weebly Websites

For Weebly users, please follow the detailed instructions below:

1. You need to use the Weebly Embed code element to embed the Timely code. First, drag the element to your page where you want to show the calendar:

print screen of weebly dashboard showing where to add the embed code

 

2. Click the element and the Edit Custom HTML option:

print screen of weebly dashboard showing where to edit custom HTML

3. And paste the Timely embed code you created:

print screen of weebly dashboard showing how to add the embed code

 

4.4. Wix Websites

For Wix users, please follow the detailed instructions below:

1. Log in to your Wix account.

2. In the Home menu, select a site to edit and open its dashboard.

3. Click Edit Site in the upper right corner.

4. Hover over the section where you want to add the strip, and click Add. Then, select Embed from the left menu and Embed a site.

print screen of Wix strip embed options

 

5. Once you've added the Embed strip, click the Change Website Address button, and enter your Timely's standalone calendar link in the What’s the website address? Example: https://events.timely.fun/xxxxxxx/posterboard

print screen of Wix embed options6. Update the changes and the calendar will appear.

4.5. Drupal Websites

For Drupal users, please follow the detailed instructions below:

1. Log in to your Drupal dashboard.

2. In the top menu, click Content.

3. Click on the page where you want to embed the calendar.

print screen of Drupal content dashboard

4. When you open the Edit Basic page, click the Source option, and select the Full HTML text format after which you can paste the previously created and copied Timely embed code.

print screen of Drupal Basic Page editor

5. Save the changes and the calendar will appear on your Drupal page.

5. Advanced Calendar Embedding Options

For advanced calendar embedding options, check our posts on how to customize server side embedding or add a custom domain.

For more user guidance, please go to our Help Center. If you have any questions or need additional assistance, do not hesitate to contact us. Alternatively, you can open a support ticket from your Timely account’s dashboard.

Timely's event platform can be used on any public or private website or mobile application. By default, when you publish events using our software, they become available online to everyone. However, if you want to limit who sees your events and calendar, you can easily hide them from the public or search engines. In this article you will learn all the options available to make your events and calendar private. 

1. Make your Events, Calendar and Listing Unsearchable

Excluding your calendar from search engine indexing will prevent the calendar and events from showing in search results. This way, only visitors who have the URL link to your calendar will be able to see your events.

Simply go to Settings<General<SEO Options, and check the appropriate box. Do not forget to click on the Save button to save your new settings. 

print screen of Timely SEO Options settings showing box to exclude calendar from search engine indexing

Please be aware that changing this setting could take a while to apply as it requires reindexing by the search engines, which could be days or even weeks. Therefore, we recommend doing this step before publishing any event in your calendar.

2. Hide your Calendar with a Password Protected Page 

Most CMS platforms, such as WordPress, Wix and Squarespace, have the ability to create password protected pages, where you can embed your Timely calendar and make it private.

Below, you can find all the steps to hide your calendar with a password protected page using the WordPress platform:

  1. Log in to WordPress as the administrator.
  2. Under Dashboard, click Pages, and then click Add New.
  3. Add your Timely embedding code to the new page.
  4. In the right column under "Status & visibility", click "Public" and then change the visibility to "Password Protected".
  5. Enter a password.
  6. Publish your newly-protected page.

print screen of WordPress visibility page options

3. Embed your Calendar on a Private Website

Organizations use private websites in many ways. Intranets are often used as online private communications networks with access restricted to internal employees or members. On the other hand, extranets provide a closed, internal communications network for a specially selected group of external partners, such as clients, customers or suppliers. 

Regardless of the purpose of your private website, making your Timely calendar private is quite simple. You just need to create your calendar embedding code and add it to the backend of your private website, the same way you would do it if it were a public website. For additional instructions, please check the article How to Embed your Calendar

4. Show Certain Events to Authorized Users Only

In some situations, you may want to limit the online visibility of some but not all of your events. In this case, after creating your event on your Timely dashboard, instead of publishing it, you can Save as draft. Then, the event will only be visible in the Events>Draft section of your Timely dashboard.

print screen of the Save as Draft button on the event creation page

To allow users to access these private events and see details, you can create an Editor account for them. For more information about user accounts, please refer to the article How to Add Users to Your Timely Account.

For more user guidance, please go to our Help Center. If you have any questions or need additional assistance, do not hesitate to contact us. Alternatively, you can open a support ticket from your Timely account’s dashboard.

With a Timely account, you can easily set up slider and carousel views to create more engagement with your clients. You can choose any of these two animated views to highlight the most important events from your events calendar.

1. How To Access the Views

To access the views, go to the Settings > Embed Code. There you can choose between the available embed code types:

The types that we will explain in this post are Slider and Carousel.

print screen of the types of embeds that the user can use on their calendar

2. Slider View

Timely event slider widget is an impactful way to show events on your website. Using the slider view, you can display as a slideshow. The slider will show one event per slide, increasing event awareness. See it in action in our event slider widget demo page.

To access the slider view, go to the Settings > Embed Code > Type > Slider.

print screen of the Slider embed code in the settings area of the dashboard

Additionally, by expanding the Advanced settings, you can choose the maximum width of the slider, the sliders delay time in seconds and also the date range. Also, you can click on the Featured events checkbox to only show the events that have been marked as featured in your calendar

3. Carousel View

Timely's events carousel widget is a fun and attention-grabbing way to highlight events on your website. With the carousel view, you can showcase up to 12 events in a row of up to 4 events at a time. See it live in our events carousel widget demo page.

To access the carousel view, go to the Settings > Embed Code > Type > Carousel.

print screen of the Carousel embed code in the settings area of the dashboard

Furthermore, by expanding the Advanced settings, you can choose the maximum number of events to display, the maximum number of events per page, and also the date range. Moreover, you can click on the Featured events checkbox to only show the events that are already featured in your calendar.

4. Filters

For both the slider and the carousel views, you can filter the events that will show up, using categories, tags, organizes, venues and all the other custom filters that you might have created. This will help you to show only the events that you want your customer to see. Just expand the filters and choose the ones you want on the Slider or on the Carousel view.

print screen of the filters to select the most relevant events for both Slider and Carousel views

5. Copying the Widget Code

When you are done selecting and customizing you view, simply go to the Widget code area, and choose the way you want to embed it on your website, as an iFrame or as a Server Side Embed.

print screen of the widget code where you can copy the code and paste it into your website to display the slider or carousel views

Then, click on Copy Snippet and paste this piece of code in the calendar’s webpage of your website. Your page will show a beautiful slider or carousel view to display your most important events.

For more user guidance, please go to our Help Center. If you have any questions or need additional assistance, do not hesitate to contact us. Alternatively, you can open a support ticket from your Timely account’s dashboard.

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