How to Create Event Resources for Space Reservations

Effectively managing your event resources is crucial for successful event planning and space reservation management. With Timely’s Resources module, you can easily create bookable resources, streamlining your facility operations and enhancing your customers’ booking experience. In this guide, we’ll walk you through how to create event resources using Timely’s Resources module.

1. What Is Timely’s Resources Module?

Timely’s Resources module is a feature within the Timely venue management system that allows you to create, manage, and monetize event resources tied to your space bookings. This may include: 

• Physical Assets: tables, chairs, podiums, lecterns, etc.
• Audio-Visual Assets: projectors, large screens, microphones, sound systems, etc.
• On-Site Staff Support: Facility Manager, Event Coordinator, Technical Support, Security, etc.
• Event Operation Services: Setup and breakdown, cleaning, live translation, etc.
• Catering Services: On-site catering, preferred vendors, serving supplies, etc.

The module centralizes your resource management, helping you keep track of availability, usage, and even pricing all from a single dashboard.

2. Benefits of Using Timely’s Resources Module

Using Timely’s Resources module brings a range of advantages that simplify your venue operations and drive better outcomes:

• Unified Operations: Keep all your event resources organized and accessible from a single platform, reducing administrative overhead.
• Optimized Allocation: Assign and schedule resources efficiently to automatically avoid double-booking and conflicts.
• Additional Revenue: Make your event resources chargeable, creating a new revenue stream together with your space bookings and rentals.
• Improved Attendee Experience: Ensure that the right resources are available for every event, boosting satisfaction and engagement.

3. How to Create Resources for Event Spaces

Setting up bookable resources for events with Timely’s Resources module is easy and intuitive. Simply follow these steps:

1. Log in to your Timely dashboard.
2. From the left-hand menu, select Resources.
3. Click on the Add Item button.
4. Enter the resource details, such as the title (e.g., “Round Tables”), description, and a cover image.
5. Specify the quantity available.
6. If you would like to charge for this resource, go to  the Pricing section to add the price. 

Important: Please note that in order to charge for resources, your calendar Payments Receivable area must first be set up with an account, if you need to add a receivables account to your calendar follow these steps. 

7. If you have created custom Filters for Resources, you will see the option to select and assign filters.
8. Click Publish to finalize creating your event resource.

Need Additional Help?

For further guidance and support, please visit our Help Center. Additionally, if you have any inquiries or need assistance, don’t hesitate to contact our customer success team by opening a support ticket from your Timely account’s dashboard.

Moreover, in case you require additional assistance in implementing and using Timely venue management system, we are happy to assist. Explore all the professional services we offer, and feel free to get in touch with us today!