How to Set Up Multiple Time Zones for your Calendar and Events

With a Timely account, you have the flexibility to display your online calendar and events in any time zone. You can set up a default timezone for your calendar and apply it to all events. Alternatively, you can choose a different time zone for each event. In addition, you can choose to load your calendar and events for the local time of your website visitors. In this post, you’ll learn all the steps to set up multiple time zones for your calendars and events.

1. Why Having Multiple Time Zones for Events Matter?

If you are an event professional, you might need to consider the events' timezone when coordinating events, meetings and videoconferences. This is true not only for virtual events, but also in-person events. In many instances, choosing the best timezone to host your events is crucial for the event to be successful.

In some large countries, there are many different time zones within the country's territory. For example, in the US there are 9 different timezones: Atlantic, Eastern, Central, Mountain, Pacific, Alaskan, Hawaii-Aleutian, Samoa and Chamorro standard times. This can make people confused when they want to attend an event in a different city or state.

By informing the specific timezone the event is happening, or by loading the event listing for the local time of your website visitors, you can help potential attendees get prepared for your event in advance.

2. How to Set Up the Default Calendar Time Zone

Follow the steps below to set up the default time zone for your events calendar:

  1. Log in to your Timely app account.
  2. On the main menu on the left, click on Settings.
  3. On the General submenu, click on Date & Time.
  4. Click on Time, then, click on Timezone.
print screen of Timely event platform timezone settings
  1. Change the default timezone according to your preference.
  2. Check the "Include timezone" option if you want to show the event time zone on your events' landing pages.
  3. Then, save the changes.

Important: Changing the calendar timezone setting will affect all new events that you create, but not the existing ones. For those, you will need to manually change the event timezone, as explained below.

3. How to Set Up Different Timezones for your Events

If you want your events to appear with a different reference zone than the default one, you will have to do that manually for each event. And you do that while creating or editing the event on Timely dashboard. Just got to the Timezone setting and select your preferred one.

print screen of edit event time zone settings on Timely event software

4. How to Display Events on your Audience's Local Time

There are two ways to display events on your audience's local time. You can allow them to select the time zone they will see your public events calendar. Also, you can automatically load the whole calendar for the local time of your website visitors.

Find these two features under Settings < General < Date & Time < Time. If you want your audience to select the time zone for them to see your calendar, check the "Show timezone button in toolbar" option. If you want the calendar to automatically display events in the visitor's local time, check the "Load for local timezone" option.

print screen of Timely event system multiple time zones settings

5. What Times your Audience Will See on your Events Calendar

After saving all your time settings, go to your public calendar to check the time information your audience can see.

If you have selected to show the timezone button in the toolbar, when clicking this button you will see a dropdown menu with both the default and the local time zones. You can then select your preferred one.

print screen of the public view of the events calendar highlighting the timezone button

If you have checked the "Include timezone" option in the settings, you will also be able to see in which reference zone the event is happening.

print screen of the event landing page highlighting the event time zone

For more user guidance, please go to our Help Center. If you have any questions or need additional assistance, do not hesitate to contact us. Alternatively, you can open a support ticket from your Timely account’s dashboard.

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