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How to Use QR Codes for Your Event Tickets and RSVPs

Timely account, you can easily manage your venue capacity by scanning QR codes from your event tickets and RSVPs. Aside from providing a quick guest check-in process, it helps you control your attendees' list and know who came to your event. In this post, you will learn all the steps to use this feature.

1. What are QR Codes?

A quick-response code (aka QR Code) simply put is a machine-scannable image. It consists of several black and white squares and dots. It is typically used for storing data that can be read by a camera app on a smartphone.

Basically, QR codes work in the same way barcodes at the supermarket. For events, they are very useful. Since each event ticket has a unique QR code, it speeds up the event check-in process, helps keep track of who has arrived at the event, and prevent ticket fraud.

2. Locate the Event in the QR Code Tab

The first step to use this feature is to find your event in the the QR Code tab. The QR Code tab is located in the Ticketing menu in your Timely dashboard.

print screen of the new QR Code tab inside the Ticketing menu of the Timely Event Management Software

Alternatively, you can manually click on the “Marked as scanned” button for each participant.

At the end, you can click on the “View summary” button to check the status of your event.

3. Scan the QR Code from your Event Tickets or RSVPs

Once you have selected your event, a list of attendees will be displayed. Then, you can click on the “Scan QR Code” button to use your phone camera to scan the event tickets or RSVPs. You may need to click "OK" on your device to allow it to use your camera app.

After that, just point the camera at the QR code on the event ticket you want to scan. It can be a paper ticket or an e-ticket on a smartphone screen. If the ticket presented has the right QR code for the event, the system will scan it properly. Then, the ticket will be marked as scanned in the attendee’s list.

4. Manually Mark the Ticket as Scanned

Sometimes, there is an issue with the camera, and it cannot scan the QR code. Or, the attendee forgot to bring the event ticket, so you cannot scan it. In these situations, you may wan to browse the attendees' list, confirm the person had purchased the ticket, and then allow him/her to enter the event.

To keep everything neat in your Timely system and be able to better control your event attendance, we recommend you manually mark the ticket as scanned. You can do that by clicking on the the “Mark as scanned” button, in the Action column of the attendee’s list in the QR Code Tab.

print screen of a specific event where you can scan tickets using the QR Code

5. View Event Ticket Summary

At any time you can click the button “View summary” at the top of your screen. By clicking the button, a popup will bring the event information, like total number of tickets, how many are available, how many tickets were sold, scanned or not scanned yet. 

 print screen of the popup summary with the events information on the QR Code Tab

For more user guidance, please go to our Help Center. If you have any questions or need additional assistance, do not hesitate to contact us. Alternatively, you can open a support ticket from your Timely account’s dashboard.

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Event Management Software (Journey + WP v.3 new platform)

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