How to Create An Event

With a Timely account, you can easily create an event. In this post you will learn all the steps you need to take to create events and display them beautifully in the public view of your Timely events calendar. Alternatively, you can see the video tutorial below.  

1. Several Ways to Create an Event on Timely Dashboard

When you sign in into your Timely account, the first thing you see opened on your dashboard is the tab "add event". The mouse cursor will be already placed in the event title, making it easier for you to create new events.

print screen of timely dashboard add an event button

A second option to create a new event is to click on the first item "Events" on the list menu on the left of the dashboard. Then, the events tab will show in your dashboard.

print screen of timely dashboard events tab

Moreover, you can create a new event by clicking on the “+ ADD EVENT” button right next to today’s date, on the top of the Events Tab.

print screen of timely dashboard add event button

You can also add a new event by clicking on the green plus button placed on the right bottom of the Events Tab page.

print screen of timely dashboard add an event icon

2. The Right Content to Create an Event

When creating an event, there are lots of content you can add to your event post to enrich your users' experience. From your Timely event management software dashboard, you can add the following content:

print screen of timely dashboard create an event content options

  • Event title;
  • Event description;
  • Featured image;
  • Fixed date or date range;
  • Timezone;
  • Repetition;
  • Venue details;
  • Categories, tags and filters;
  • Cost and tickets;
  • Social Media; and
  • Event status.

You can edit and manage your new event, while seeing how it looks with our visual display.

3. Event Title

You can enter any text to be the title of your event. The title may not be greater than 1,000 characters.

4. Event Description

You can enter a description of your event in the text editor. The description and other text fields in your calendar will vary according to the text tools available in your plan.

Some plans will only have the following text tools: bold, italic, align, link, insert image. Other plans will also have formatting tools, like numbering, bullets, headings, etc.

Make your event stand out in your events calendar by adding a featured image to your event post. You can upload a new image or use a previously uploaded image from your Media Library.

If you do not pick a featured image for your event, your public calendar will display the Timely logo. If you create and select an event category, and the category has an image, this will be used to replace the lack of a featured image.

6. Fixed Date Or Date Range

Events can have a fixed date, thus happening on a single day. Events can also have a range date, therefore occurring during several days. In this case, events will have different start and end dates.

If the event is a multi-day event, on certain calendar views, the event will appear on every day during that multi-day event, with a note saying "Day X of Y".

You can choose “All-day event” just by clicking on the appropriate checkbox. No time will be needed in this case, and a note will appear on the calendar view that the event is an all day event.

In addition, you can choose the “No end date” for your event. In this option, you will not be able to select end date or end time for your event.

7. Timezone

You can choose a different timezone for a specific event just by clicking on the dropdown menu and selecting the appropriate time zone for the event.

If no timezone is selected, the event timezone, by default, will be the calendar timezone. The default timezone can be changed in the Setting Tab, in General, Date & Time options.

For more information about this option, please refer to the How to Set Up Your Account General Settings help page.

8. Repetition Settings for Recurring Events

Use the “Repeats” setting to make your event recurrent. You can choose from “Daily”, “Weekly”, “Monthly” and “Custom” recurrence. The “Custom” recurrence allows you to choose individual dates for that event.

If you choose one of the first 4 recurrence types, you will also have the option to “Exclude” certain dates. “Exclude” has exact same recurrence types as “Repeats” but the opposite action.

For example you can choose to “Repeat” a “Weekly” event on Monday, but to “Exclude” “Monthly” the first Monday of the month and the Christmas Monday, using “Custom”.

9. Venue Details

You can choose a venue for your event and it can be either online or have a physical address. If have already create a venue, you can choose it by clicking on the the dropdown menu and selecting the appropriate venue.

You can also create a new venue by clicking on the “+ New” button and add the appropriate information for the venue.

10. Categories, Tags and Filters

Add the event to available filter groups (or taxonomies). According to your plan, your event may have some or all of the following filter groups available:

  • Categories;
  • Tags;
  • Organizer; and
  • Custom filter groups or taxonomies created by you (i.e. Band, Artist, Hashtag, etc).

You can choose for your event a previously created value for each of them, choose “New” to create a new value, or “Edit” to update or delete a selected value filter group.

11. Cost and Tickets

You can add RSVP or Tickets to an event. Ticketing options are as follows:

  • Tickets can be sequentially numbered and have their own price, stock and SKU;
  • Custom and unlimited price categories, discounts codes and early-bird pricing;
  • Allows will-call ticket purchases;
  • Low ticket fees for paid event tickets. No fees for free tickets;
  • At-home ticket printing option;
  • Scan QR code from printed ticket or mobile phone in real-time to control fast check in at the door.

And you can also customize email templates. To learn how to do that, please click on How to Customize RSVP & Ticket Event Confirmation Email Templates.

In case you choose to update any of the date or time values for an event, and you have Timely tickets for that event, please notify everyone that purchased a ticket previous to the change as the info on their ticket will not be correct.

12. Social Media

You can post your events automatically on social media. Currently, you can set up events auto posts to your Facebook and Twitter accounts.

13. Event Status

You can change the status of the event by choosing the appropriate option in the Event status dropdown menu. The available options are:

  • Confirmed;
  • Canceled;
  • Postponed; and
  • Sold out.

14. Publishing The Event, Saving As Draft And Reset An Event

In the end of the edit event area, you can click “Publish” to immediately publish your event in the Public Calendar or click “Save as draft” to save the event as draft, or click “Reset” to remove all the changes you have made.

For more user guidance, please go to our Help Center. If you have any questions or need additional assistance, do not hesitate to contact us. Alternatively, you can open a support ticket from your Timely account’s dashboard.

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